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Simplifying productivity tracking for remote teams

How can freelancers and remote teams effectively stay on top of task tracking to better manage and plan projects?

The Challenge

For almost anybody, time is key to efficient billing and effective scoping of work. We found that current time recording systems frustrating, and simply don't tackle the inherent problem of accuracy. The many solutions we tried touted great technology to help tracking, but didn’t tackle the root of the problem, an inability for constantly shifting workers to effectively recall what they have done, and when.

Our Approach

We shifted our focus to the user to really nail down where lack of accuracy occurred. Although technology solutions offered nice ways to record what you have done and collect it into neat and easily understandable visuals, what was being visualized was still being entered inaccurately.

We needed to tap into the user behavior and workflow, and build a solution that would interrupt users, without disrupting their progress. The result was iworkie.

Set Daily Progress

By representing the active day as blocks of time or a timeline, we made it easy to assess your progress on projects and tasks in whatever way makes the most sense. As you log time your view builds up resulting in an accurate representation of your day, as it happened. 

Customizable Experience

Any activity a user wants to track a project within the iworkie app is customizable in a variety of ways. Users can set their options from the name to the color of each individual project.

When a project is completed, it's simply archived, keeping the data for reference while removing it from active project choices.

Works with you, not against you

Everybody's work needs are unique, and their working day is different. As a result, we allow the iworkie user the ability to set their own working hours for the app to alert you to log between, as well as how frequently they will be alerted. Additionally, hourly rates to be applied to time logged to generate a projected income. 

Historical reference of time spent

With iworkie, we eliminated the need to trawl back through emails or calendars to try and see what you did on a particular day. The recorded activity is always accessible through a calendar allowing users to dig into their activity, and more accurately trackback day-by-day and review where time was spent.

The Results

iworkie has been in the App Stores for over a year. A steadily growing and dedicated user base has been acquired purely through word-of-mouth and minor marketing efforts. Built initially as an internal tool, it now forms a constant part of our employees lives, helping us run more effectively and efficiently as a team.

Key Technologies Used

Dave Papworth

CCO  •  New York

It felt great to take a problem I recognized from my own experiences and apply a simple solution to solve it. In doing so we have unlocked many other benefits that we hadn’t thought of and as a result this passion project keeps growing. One of my favorite personal projects to date.

"This absolutely improves my work and daily life efficiency. I have seen similar apps before, but I found this one was more user friendly."

Actual user from App Store review

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